Datamation provides a range of document management solutions to help you capture and digitize your documents, that allows you to easier access, preserve and share information. Our systems help you extract important data from either scanned documents or existing digital files in a quick and efficient way, using various technologies such as Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), Optical Mark Recognition (OMR) and more.
These raw extracts will go through layers of strict verification processes to make sure that they are accurate and similar to the original copies. Such processes involve enhancing the condition of the scanned document/import files (words, images, charts, and tables), improving the data extraction process and validating the data extracted for accuracy and quality.
Reduce manual labour by automating tedious data entry.
Automatic word correction, auto-registration zonal image pre-processing, background removal and automatic check box thresholding to speed up information processing.
Fast and accurate data extraction and quick classification of information from your documents.
Regardless of the origin or format, all the information captured will be consistently indexed, ensuring an easy access to the processed information.
Retrieve the information you need, fast and easy.
Securely export the captured documents to storage of your choice.
Access all captured documents online from any authorized devices.
Generate detailed performance statistics and reports to monitor productivity.
Capture and extract texts from machine-generated documents such as scanned papers, PDFs or images and translate them into a comprehensible, editable data.
Capture and extract information from all types of forms that involve marking (check, fill or circle) such as evaluations, examination answer sheets and questionnaires fast, under strict accuracy.
Capture and extract texts from scanned handwritten-documents such as hand filled-application forms, essays, memos or even images, and translate them into a comprehensible, editable data.
Scan and read the different types of barcodes, and export the data into the computer faster.
Datamation provides end-to-end data archiving solution as part of our Enterprise Content Management solution, to help businesses manage documents and archive data into storage of their choice in a more effective way.
Our functional and affordable document management solution allows for an effective management of all documents in one central location, basically allowing your employees to manage and monitor information faster and easier.
Access and share data anytime, anywhere, between all authorized users.
Extract exactly the data that is needed out of the data sources and save it in a secure data storage or convert it into a processable digital document.
Backed up and save documents in a secure, personalized data storage for easy retrieval.
Still searching for the best solutions to streamline and automate your key business processes? The flexible workflow automation solution we provide, translates some of your complex business tasks into simplistic and automated operations, lifting your employee’s burden of managing operational and repetitive tasks off their shoulders.
Here are some examples of how we’ve helped our clients improve their business processes via document and workflow automation:
Is your human resource department facing an increasing demand for greater efficiency and faster response times? Advance and automate your Human Resources processes with our enterprise content management system, and make it easier for your employees to deal with admin related tasks. With our solution, you can also monitor the needs and development of your employees such as applicant management, payrolls, leave, updating and keeping the information about their identity efficiently in a secure, automated system.
Is your IT department loaded with too many internal help desk service requests and have troubles tracking progress of each job? Try our case management system that provides a comprehensive workflow solution to ease you in managing all help desk service requests. This workflow and document management system can help you compile requests and feedbacks from internal customers, and classify them into separate identifiable cases that are transferred to the responsible personnel to take the right actions. This will help speed up the process of handling requests, complaints, feedback and more.
Too many requests for sponsorship that you can barely cope? Automate your sponsorship management process with our end-to-end Sponsorship Management solution that covers the process of managing sponsorship from retrieving and evaluating sponsorship requests to shortlisting eligible applicants and awarding them the sponsorships. Simply specify the minimum amount which you would likely consider approving, so that any new request that meets the requirements can immediately be passed on to the right individuals for necessary evaluation purposes. This reduces the manual work of clicking and reviewing each of the requests, thus enables for easier and faster confirmation of the status of the sponsorship requests. On top of that, the system also comes with an archiving function, for you to safely store all of the data retrieved from your sponsorship applicants.
High customer satisfaction is key to the success for businesses, where companies who are fast to resolve issues and complaints usually have increased customer satisfaction and loyalty. Our customer experience management solution aims to help you manage customer feedback more efficiently, using workflow and document management systems customized to your needs. Speed up the process of managing customer requests, complaints, issues, feedback etc. by classifying customer interactions into different categories and automatically routing them to the right person-in-charge. Users can also easily track the status of each case. In addition, you can also include other information such as customers’ purchase history, quotations and service requests, making it easier for your customer service agents to learn more and better serve customers.
Roundtable on Sustainable Palm Oil (RSPO) Audit Document Management is becoming increasingly important for the palm oil industry, and companies spend a lot of time doing the necessary auditing each year. In compliance with the RSPO Principles and Criteria, our RSPO Audit E-Document Management solution is designed to reduce the burden, shorten the time needed, and increase the quality of RSPO auditing.
Imagine, how much on-site audit time can be saved if mill managers are able to upload all necessary files to the system before the inspection and audit process starts? With our solution, you can store all your RSPO audit documents in the system, to quickly identify the documents collected for each criterion, and if there are any missing documents. You can also generate clear and well-informed reports to help you monitor the performance and productivity of your palm oil production, all through the same platform.
Ensuring an accurate processing of the business invoices can be difficult and tiresome. The piles of paperwork, including invoices, receipts, credit notes, fax and email inquiries and more, increases the possibility of human error especially during peak periods. Our Accounts Payable (AP) & Invoice processing solution is designed to help you automate and make your account processes more efficient. In addition to data capture and digitizing your invoices, POs and other financial documents, we convert them into processable digital records, so that authorized persons can easily identify and process them. The AP automation solution eliminates manual entering and indexing of data for account payables (AP) and account receivable (AR) documents. The solution also integrates with strong workflow, whereby the important documents can be accessed, processed and transmitted easily, among the financial personnel.
Managing a project can be complicated and messy, with daily incoming and outgoing project documents. Hence, it’s crucial to have a powerful Project Document Management Solution to help your teams manage progress and documentations for future references. Our solution provides you an organised way to capture, store, and have control over all of your project documents, such as emails, scanned documents, memos, contracts, agreements, minutes-of-meetings, construction drawings, legal contracts, financial documents, and many more. A customized workflow management also makes it easy to determine who has access to these documents and monitor any changes that have been made. This ensures a fast delivery and retrieval of these project documents by multiple individuals in your project team, so that you can get the files where they need to be.
Does your company have multiple shelves or even a remote warehouse overflowing with contract files? Do you find it challenging to locate a particular contract, or when to shred the files which are no longer valid by law? The contract management solution that we provide combines the two important elements of an ideal contract management –efficiency and security, which gives you a faster access to all your contracts, agreements and other related attachments from one secured location. Our solution supports the complete life-cycle of a contract, from contract creation and acquisition to contract provision and termination.