Every educational institution needs a good marking system that can guarantee the accuracy of the examination results. Datamation provides the best end-to-end solution to meet your test and exam needs. Our OMR solution makes your marking process faster and more accurate, by using top quality sheets and machines. We also provide technical aids in the event of any technical faults during the scanning process. Reports with raw data can also be generated to help you further analyse the test results.
Our archiving solution is designed to help ease the administering process of physical documents, as managing a huge quantity of documents consumes a lot of time and staff resource. Our data archiving solution provides an effective management of all documents in one central location, along with advance search functions for easy retrieval of information, thus increasing your efficiency in handling documents. For example, when students appeal for re-marks, it’s much faster and easier to search and access those papers and route them to designated individuals, allowing re-mark to happen without having to go through piles of physical documents. The system is also equipped with audit trails to ensure the transparency and longevity of your documents.
The HR Records Management solution that we provide is designed to help you improve on your HR operations more efficiently, via system automation. In the education industry, whether you’re from government or private sector, representing primary, secondary, or tertiary school, getting your HR documentation process automated can vastly help you! Streamline your student on-boarding process by auto-screening your candidates based on your defined criteria, easily secure and organize all your documents in one place, manage staff administration issues like leave and appraisal through flexible workflow solutions – these are just snippets of what we can do for you.
Many hospitals and medical centres now have their own sponsorship programs as part of their operations or CSR, e.g. financial sponsorship for courses, events, NGOs, start-ups and so forth. Requests for sponsorship can be overwhelming and consumes a lot of time to shortlist and get approvals. Our solution covers the process of managing sponsorship from retrieving and evaluating sponsorship requests to shortlisting eligible applicants and awarding them the sponsorships. And is designed to reduce manual labour and enable easier and faster confirmation of sponsorship requests.
Contracts are heavily used in both the private and government educational sectors, and the process of managing the lifecycle of each contract can be time consuming. Thus having a right system in place will ensure all contracts and other legal documents are in order and can easily be located when needed. By providing an easy access to all legal documents, this will also enhance your institution’s transparency and accountability. Our solution supports the complete life-cycle of a contract, from contract creation and acquisition, to contract provision and termination.
Every educational institution needs a financial system that can enable them to manage and govern their finances efficiently. The solution that we provide will help you digitize your documents such as purchase orders, invoices and other accounts and payable documents, and convert them into digital records that can be identified and processed easily. Tailored workflow systems can also be created to maximize the effectiveness the financial management of your educational institution.
In order for the educational institutions to perform well, they need to leverage the data in hand and monitor the effectiveness of their day-to-day processes. Our EPM solution allows you to effectively analyse data collected from multiple sources and report information in meaningful formats. This will not only ease your performance monitoring process but also help in further planning, budgeting, forecasting and more, providing the extensive visibility and planning capabilities to help you fulfil your educational objectives.
Data breaches within the education industry has increased exponentially in the last few years, where documents are copied and spread out without authorisation, for example leakage of national exam papers days or weeks before the exams. Our people centric data security solution is designed to help any organisation prevent data leakage, manage their data security and policy, and educate their employees on different aspects of data protection. With our solution, you can monitor user behaviours and have total control over the movement and management of data across all digital platforms in your organisation.
Thinking of advertising your services on newspapers or magazines? Skip all the last-minute printing issues with the press and deliver your ads via EADSworld. The service helps you validate, pre-flight and post-flight your ad to identify and fix printing issues such as corrupted images and fonts, imbalance ink weight and colour spaces, convert RGB to CMYK colour output and more with just two easy steps.
Datamation provides a range of document management solutions to help you capture and digitize your documents, that allows you to easier access, preserve and share information. Our systems help you extract important data from either scanned documents or existing digital files in a quick and efficient way, using various technologies such as Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), Optical Mark Recognition (OMR) and more.
These raw extracts will go through layers of strict verification processes to make sure that they are accurate and similar to the original copies. Such processes involve enhancing the condition of the scanned document/import files (words, images, charts, and tables), improving the data extraction process and validating the data extracted for accuracy and quality.
Reduce manual labour by automating tedious data entry.
Automatic word correction, auto-registration zonal image pre-processing, background removal and automatic check box thresholding to speed up information processing.
Fast and accurate data extraction and quick classification of information from your documents.
Regardless of the origin or format, all the information captured will be consistently indexed, ensuring an easy access to the processed information.
Retrieve the information you need, fast and easy.
Securely export the captured documents to storage of your choice.
Access all captured documents online from any authorized devices.
Generate detailed performance statistics and reports to monitor productivity.
Capture and extract texts from machine-generated documents such as scanned papers, PDFs or images and translate them into a comprehensible, editable data.
Capture and extract information from all types of forms that involve marking (check, fill or circle) such as evaluations, examination answer sheets and questionnaires fast, under strict accuracy.
Capture and extract texts from scanned handwritten-documents such as hand filled-application forms, essays, memos or even images, and translate them into a comprehensible, editable data.
Scan and read the different types of barcodes, and export the data into the computer faster.
Datamation provides end-to-end data archiving solution as part of our Enterprise Content Management solution, to help businesses manage documents and archive data into storage of their choice in a more effective way.
Our functional and affordable document management solution allows for an effective management of all documents in one central location, basically allowing your employees to manage and monitor information faster and easier.
Access and share data anytime, anywhere, between all authorized users.
Extract exactly the data that is needed out of the data sources and save it in a secure data storage or convert it into a processable digital document.
Backed up and save documents in a secure, personalized data storage for easy retrieval.
High customer satisfaction is key to the success for businesses, where companies who are fast to resolve issues and complaints usually have increased customer satisfaction and loyalty. Our customer experience management solution aims to help you manage customer feedback more efficiently, using workflow and document management systems customized to your needs. Speed up the process of managing customer requests, complaints, issues, feedback etc. by classifying customer interactions into different categories and automatically routing them to the right person-in-charge. Users can also easily track the status of each case. In addition, you can also include other information such as customers’ purchase history, quotations and service requests, making it easier for your customer service agents to learn more and better serve customers.
Tired of manual survey forms and looking to go green? Digitize your business with our Electronic Form solution that aims to help you reduce manual data processing and increase productivity by easily creating great looking digital documents.
Customize E-forms with dynamic business logics and workflows, enhance them with many unique functions such as camera capture, barcode recognition, voice recording, digital signature etc, and experience seamless flow of information between devices almost instantly!
The E-Form solution can integrate with any existing systems such as ERP and CRM, and databases using XML/Web Service.
Reduce costs related to printing, storing, and distributing pre-printed forms, and the wastage of obsolete forms.
Unique survey fields like Digital Signature, Voice recorder, Camera, NFC tag recognition, Barcode Scanning and more.
Create your digital forms fast with easy drag and drop functions, and drop-down menus for standardization.
Encrypted data to secure your data from unauthorized users.
Does your company have multiple shelves or even a remote warehouse overflowing with contract files? Do you find it challenging to locate a particular contract, or when to shred the files which are no longer valid by law? The contract management solution that we provide combines the two important elements of an ideal contract management –efficiency and security, which gives you a faster access to all your contracts, agreements and other related attachments from one secured location. Our solution supports the complete life-cycle of a contract, from contract creation and acquisition to contract provision and termination.
Is your human resource department facing an increasing demand for greater efficiency and faster response times? Advance and automate your Human Resources processes with our enterprise content management system, and make it easier for your employees to deal with admin related tasks. With our solution, you can also monitor the needs and development of your employees such as applicant management, payrolls, leave, updating and keeping the information about their identity efficiently in a secure, automated system.
Is your IT department loaded with too many internal help desk service requests and have troubles tracking progress of each job? Try our case management system that provides a comprehensive workflow solution to ease you in managing all help desk service requests. This workflow and document management system can help you compile requests and feedbacks from internal customers, and classify them into separate identifiable cases that are transferred to the responsible personnel to take the right actions. This will help speed up the process of handling requests, complaints, feedback and more.
Too many requests for sponsorship that you can barely cope? Automate your sponsorship management process with our end-to-end Sponsorship Management solution that covers the process of managing sponsorship from retrieving and evaluating sponsorship requests to shortlisting eligible applicants and awarding them the sponsorships. Simply specify the minimum amount which you would likely consider approving, so that any new request that meets the requirements can immediately be passed on to the right individuals for necessary evaluation purposes. This reduces the manual work of clicking and reviewing each of the requests, thus enables for easier and faster confirmation of the status of the sponsorship requests. On top of that, the system also comes with an archiving function, for you to safely store all of the data retrieved from your sponsorship applicants.
Ensuring an accurate processing of the business invoices can be difficult and tiresome. The piles of paperwork, including invoices, receipts, credit notes, fax and email inquiries and more, increases the possibility of human error especially during peak periods. Our Accounts Payable (AP) & Invoice processing solution is designed to help you automate and make your account processes more efficient. In addition to data capture and digitizing your invoices, POs and other financial documents, we convert them into processable digital records, so that authorized persons can easily identify and process them. The AP automation solution eliminates manual entering and indexing of data for account payables (AP) and account receivable (AR) documents. The solution also integrates with strong workflow, whereby the important documents can be accessed, processed and transmitted easily, among the financial personnel.
The impact of business analytics in today’s market is huge and it is expected to grow exponentially. Business needs to know how they are performing, why the results are what they are, and what action can be taken to ensure they meet their strategic goals. With our business intelligent solution, you will have a central data store (data warehouse) of key decision making information that is easy to use, fast to implement, affordable and provides the necessary visibility and planning capabilities to achieve your goals. This Enterprise Performance Management Solution (EPM) allows you to effectively analyse data collected from multiple sources and report information in meaningful formats to ease further planning, budgeting, forecasting, data mining, what-if analysis and more. Most C-suites, Accountants/Auditors, Finance Managers, Sales Managers, Operations Managers find this solution attractive and useful.
Support the extraction of data across multiple sources. E.g. Accounting/ERP (Oracle, SAP, MYOB, Quickbooks), CSV, CRM/Payroll, and other operational data sources.
New information that is added to the database will be synchronized automatically, eliminating any data inconsistencies.
Accessible from any computers and mobile devices.
Define threshold values and set alert notifications to help decision makers stay vigilant.
We often add passwords and tighten cyber security to ensure our confidential documents do not fall into wrong hands. But in this era where security attacks are escalating, it’s important that we gain full visibility of these documents. Existing layers of data protection provided by the average data security software like SIEM, Firewalls and Filters, only keep your information protected from outsider threats, not internal threats. While other security policies in place may have loopholes and might not fully protect information from bring leaked.
The Data Security solution that we provide help companies across industries prevent data leakage, manage their data security and policy, and educate their employees on different aspects of data protection. With our solution, you can monitor user behaviours and have total control over the movement and management of data across all digital platforms in your organization.
Analyse data movement and report data leakage. E.g.: Copy information to personal drives, upload information to third party apps, websites or non-corporate emails, print information without permission etc.
System is in compliance with the various legitimate standards such as Personal Data Protection Act, Security Act, ISO27001 and PCI DSS.
Monitor usage of all of the machines in your organization to lower the cost of electricity.
Enable backtracking of records of document changes and activities.
Set restriction on the extraction of information from specific documents.